The DUMBEST (Financial) Move I’ve Ever Made

November 11, 2009 by Lakita  
Filed under Practical Advice

Dancers, not all of our “moves” are related to choreography!  Regular readers of this site know that I have an interest in financial stewardship, debt reduction and personal finances.  I recently paid off my laptop and it felt great!  It was a financial weight (ok, DUMBbell) that I should have attacked and annihilated a long time ago.  I wish I could say that was my dumbest move…but that trophy goes to my 2004 Mitsubishi Outlander!

In 2002, I graduated from the Rochester Institute of Technology and was commissioned as an officer in the United States Air Force.  I had a guaranteed job for at least the next 4 years.  With that reasoning, I bought my first brand new car…a 2002 Mitsubishi Lancer (think Fast & the Furious 2 without the spoilers or ground lights).  The payments were manageable, but the damage was already done.  I was bitten by the new car bug!

Fast forward 2 ½ years and I am “itching” for a new car.  Somehow, I made up in my mind that I needed a new vehicle.  I justified the purchase of a mini-SUV by the fact that I would be moving soon and the larger vehicle would prove handy.  I started looking around and my eyes landed on the 2004 Mitsubishi Outlander.

I’ll spare you all the details of my non-existent negotiating skills.  I’m sure I was a car salesman’s dream customer.  I traded in my 2002 for a brand new car with monthly payments that were TWICE AS MUCH as my previous payments.  All this with NO MONEY DOWN.  I hope you all are seeing the red flags!

To make matters worse, exactly a week after I drove off the lot, 2-days before I was supposed to make my initial payment, I was in a 3-car accident (snow storm).  Fortunately, everyone walked away without a scratch, but my new car needed $4,000 of repairs after I paid my insurance deductable.  Also, the frame was not damaged, but it is still a black mark on the vehicle should I ever decide to sell it.  New cars depreciate fast enough as it is…certainly did not need my help!

By this point I was already starting to regret my shiny new toy purchase.  Some people actually suggested I return the car to the dealer saying I changed my mind since I haven’t paid anything yet!  I’m not sure if they were serious or not, but that would certainly be less than ethical and was not an option.

Let’s recap why this was a DUMB Financial Move:

1.       There was absolutely nothing wrong with the 2002 car I had
2.       I traded in a gently used vehicle that was almost paid off for a more expensive vehicle with higher payments and a longer loan period

The irony of the car accident and the fact that I didn’t relocate even though that was my primary justification just adds insult to injury.  The fact of the matter is a new car is rarely a wise investment.  Leased vehicles are even worse!  Since vehicles depreciate as soon as you drive them off the lot, purchasing a 6-month used or even 1 year old vehicle could save you thousands.

Personal finance guru Dave Ramsey has a lot to say about debt and how to effectively purchase cars.  I believe his Drive Free – Retire Rich  scenario uses optimistic percentages, but the principal is solid – save and plan for the big purchases.

Remember, just because you can afford something, it doesn’t mean it is a good move.  This wouldn't have been such a dumb move if I actually needed reliable transportation, but that was not the case.

Why are you sharing this story?
I receive several e-mails from dance ministers that surround financial issues.  While some things cannot be helped (medical bills, lost job etc), we can mitigate unforeseen financial damage by eliminating dumb moves.  I also realize a lot of the readers are young adults / undergraduates…that seems to be when the "new car bug" hits the hardest! 
I hope by sharing this story and can help someone avoid a similar mistake. 

What about you?
I’ve shared my story, I’d love you hear yours in the comments below!

Here are a few other personal finance related articles from Company Keepers Dance Ministry Talk written with ministers in mind:

Cash, Check or Charge

Don’t Break the Bank

Funny Money, Strange Change

 

What to “Where”? Praise Dance Garment Resource List

October 6, 2009 by Lakita  
Filed under Practical Advice

Movement Ministers,

I’m sure we’ve all been there before….you have an upcoming dance or ministry engagement but have no idea what to wear A Google search on "praise dance garments" or "praise dance uniforms" will bring up most commercial vendors.  But sometimes, you’re looking for more…but you’re just not sure what or where to find them.   The list below is not an all inclusive list, but it should jump start your search on a variety of garments that are being crafted for movement ministers.

Garment Resources I use

The people included in this list are garments include vendors that I have purchased garments from and have my endorsement. 
 

Diane Ransom / Garments Fit for King

Types of garments include hanky hem overlays (pictured at left), suspender pants, various palazzo pants, ephods, tunics and dresses.

These garments are durable, professionally sewn and reasonably priced.

Great to wear at dance ministry workshops / conferences, they also make great rehearsal or preparation garments and of course are well suited for ministry.

In addition to the garments on her site, Diane can make custom garments like the one she made for me shown at the right (sorry, this is one of a kind!)
 
 

Diane Grant (aka Ladie Di) / Church Streetwear

Ladie Di’s mission is to infiltrate the Christian dance ministry with anointed, quality, and gracious praise dance garments for the edification of God regardless of size, age, or gender.
 
The overlay pictured to the left is called Fire.  Below on the left is a picture of fire being worn by Ms. Patricia of the Anointed Feet Christian Dance Academy while ministering at the 2009 Equipping the Saints Dance & Worship Arts Conference.  The picture on the right is a red 2 piece called Divinity that I also wrote at Equipping the Saints.
 
 

Tabitha McGowan / Doxa International
Click for Myspace Page

Tabitha makes stunning priestly robes, tunics and ephods.  Her garments are usually 1 to few of a kind.  In other words, they are not repeated.  The garment at the right is called His Glory Surrounds Me.  In the picture above, I am wearing a Doxa International original called Thy Kingdom Come over my Divinity Set.  Yes, you can mix & match!

Rekesha Pittman / Reignaissance TM
Click for Website

Rekesha’s garment line exhibits royalty and excellence.  The garment pictured at the left is called a Reign Jacket.  She also produces overlays, shawls and accessories that can make an all white commericial garment look unique.

Recently, she launched Classy Classwear TM to give dance ministers something modest to wear while rehearsing in the studio or evangelizing in the streets.  Let people everywhere know all about "PRAISE DANCE" with shirts, tote bags, and more accessories.

Below is a picture of Reign Dance Company in their Classy Classwear Praise Dance T-Shirts and Palazzos

 
Michelle Vela / Waves of Glory
 
Michelle & Debbie make some of the most beautiful overlays I have ever seen!  If I need something special for a solo piece, they come to mind.  Many of their garments are made from ornate materials or delicate silks.  Some garments include hand painted art.  
 
In addition to the overlays, they offer beautiful silk flags!
 
The garment pictured on the left is called One Night with the King
 

Theresa Gomez / HIS Praise
Click for Website

 

Theresa makes a variety of garments, praise hoops, flags and banners.  Including garments for children like the one pictured at the left.

 

   
 

Additional Garment Resources

These are resources I know of but do not own any of their products (haha…yet!)  Their garments are beautiful and on my Christmas list (smiles!).

 

Suzzane Tushar / Son Dance Ministry
Provides worship instruments, worship streamers for adults and children, praise and worship garments, and various dance accessories. She produces beautiful hand dyed silk streamers and ribbon worship streamers

 

Divine Inspiration
From their website: "If you are in search of something unique, you’ve come to the right place! We offer fully customized Praise Dance Garments & Accessories
 

Commercial Vendors

Below are commercial vendors that mass produce garments.  These are great resources for your "staple" items (shoes, leotards, tights, lyrical sandals etc)

Full disclosure: The vendors listed below have been a sponsor of Paneh at some time, however I am not receiving any sort of compensation for including them on this list.

 
Mainstreet Dancewear

Weissman’s / Spiritual Expressions
 

There you have it!  A "what" to "where" resource guide to help you find ministry garments! 

As I mentioned above, this is not intended to be an all inclusive list, so please don’t send me requests to add names to the list.   My intention is for this to be a resource guide, not a list that I have to manually maintain…though I may visit it a few times a year to make sure the links still work!

 
If you make garments for movement ministers or know someone who does, consider placing an ad in our dance ministry classifieds!  Listing starts as low as $5 and your business will be exposed to thousands of viewers that you are looking to serve.
 
 
This list is current as of October 2009

 

 

Tips for Ministry Excellence Part 2: Appearance

September 22, 2009 by Lakita  
Filed under Practical Advice

 

Tips for Ministry Excellence

…because an excellent spirit was in him   - Daniel 6:3, NKJV

********************

Last Month, we discussed excellence in ministry communication.  This month we will continue with excellence in ministry appearance. 

Appearance is simply the outward aspect.  It is not a measure of beauty based on the world’s standards.  

Dance ministry is visual, therefore it is imperative that we present an excellent appearance for an Excellent God!  Our testimony of HIM does not began when we grace a platform, but with every area of our lives.   

Here are some practical tips we can implement to foster a spirit of Excellence in our movement ministries. 

Part 2: Excellence in Appearance:

Garments:
- Ministry garments should be clean and free of wrinkles

- If you are changing into your garments on location, carry your ministry garment on a hanger….preferably protected in a garment bag.  Toting garments in a grocery bag or garbage bag sends a subliminal message to anyone observing and that may not be your intention.

- Skirts and Palazzos purchased from commercial distributors are unfinished.  They are mass produced to be one size fits most.  These circle skirts and palazzos should be taken to a seamstress or alterations shop to cut to the proper length of the individual they were purchased for.

Attitude:
- Your attitude effects your appearance!  Smile more!  You are beautiful!

- Be involved with the program!  It is a turn-off to see ministries only "get excited" about ministry and Jesus when it is there time to minister.  But they sit silent and inattentive while the choir is singing, during prayer, and during other ministries.

- Whenever possible, arrive early and stay until the end of the service.  If you must leave, be sure the event organizer knows in advance and position yourself so you will not be a distraction when you leave.

Hygiene:
- Carry the necessary items to freshen up after going forth in ministry.  Wet wipes, deodorant, body splash, lotion, wash cloth, soap, etc

- Keep breath mints handy…

Hair & Nails:
- Keep your hair neat, unless the piece calls for something else

- Your fingernails and toenails should not be a safety hazard (smiles) or distraction!  In other words, keep them trimmed to a length that is effective for ministry and will not be the center of attention.

We’d love to hear from you!  Can you think of any other tips that would add to a more excellent appearance?  Share your comments below!

Tips for Traveling Dance Ministers

August 24, 2009 by Lakita  
Filed under Practical Advice

visa hell
Creative Commons License photo credit: the mechanical turk

 
I’ve been blessed with the opportunity to travel nationally and internationally for ministry.  Below are some tips & tricks that I’ve learned along the way that will help you save money or make your trip go a lot smoother!
 
 

Air Travel

- When traveling by air, it is suggested to be at the airport 90 minutes before departure of a domestic flight and 2 hours early for an International flight.  Just do it!  Plan this time into your day, sometimes it takes only 10 minutes for me to make it from check-in, security, and to the gate.  Other times it can take over an hour.  The cost of a missed flight isn’t worth it. 
 
- Once I make it through security, I usually have plenty of time to stop at a store or restaurant.  Go to your gate first!  Gates change frequently, so make sure your departing flight is where you think it is going to be. Once you have physically confirmed your gate, then you can go grab a bite to eat or shop.  Flights usually start boarding 20 minutes prior to departure, and some flights earlier than that.  Be at your gate 30 minutes before departure.
 
- Check in online and print your ticket before going to the airport whenever possible.  Some airlines, like Southwest, allow you to board based on the order of check-in.  Find out how soon you can check-in (typically 24 hours before departure).
 
- In an effort to generate revenue, many airlines are charging to check in bags.  Know the policy for the airline you are flying so you can budget accordingly.
 
- Its rare, but luggage does get lost.  Pack what you need for the first 24 hours of your trip in a carry-on bag.  Typically lost luggage can be found and delivered within that time.
 
- Include "tip money" in your travel budget.  A general guide is at least $1/bag.  Be prepared to tip at curbside check-in, shuttle drivers, and hotel porters.
 
- Expediate your security checkpoint process by dressing properly.  Ladies, some hooks in our undergarments can set off metal detectors.   Too many bobby pins in the hair can have the same effect.  Everyone will have to take their shoes off, so if you are wearing sandals, that means you are walking through security barefoot….and some of those floors don’t look sanitary.  Limit the outer garments, belts, and jewelry to what you really need.
 
- Most airlines offer some sort of "frequent flyer" program.  Read the terms and conditions of these programs to see if it is worthwhile to join and/or commit to a certain airline for travel.  Often you’ll have to accumulate your points within a certain period of time to be able to redeem your points. 
 
- Certain seats offer more leg room (such as the exit rows).  If this is important to you, you can research the specifications of the type of jet you’ll be on and choose your seat accordingly.
 
- Airlines are overbooking flights more and more these days.  If your schedule is flexible, you can earn travel vouchers for future travel by volunteering to surrender your seat on an overbooked flight.
 
 

Hotels

- Most hotels require a credit / debit card be placed on file for incidentals.  I understand the hotels have to protect themselves with this "insurance", but I personally have a problem with them holding my money for something I am not going to use.  Some hotels will allow you to turn off incidentals – I take advantage of this whenever possible.  The way hotels hold/authorize funds is different with each chain.  They also treat debit cards differently than credit cards.  Often, they will hold a larger amount if you are using a debit card.  Often times this money is not returned until 3-7 days after you checkout.  Make sure you understand the hotels policy before you go.  You don’t want your "spending money" locked up as hotel insurance.
 
- Keep your magnetic hotel room key away from your cell phone and credit cards.
 
- Most hotels offer advantage points.  Research the different programs and see if any of them would be beneficial to you.
 
 

International Travel

- Know the international law and customs of the country you are going to!  For example, in the United States, "urban cammo" is a fashion trend, however in some countries the wear of any type of camouflauge is prohibited unless you are in their military.
 
- Only buy souvenirs you are sure you can take out of the country.
 
- Put your best foot forward!  In international territory you are not only an ambassador for Christ, but for the United States.  You may be the first or only encounter of a US Citizen for some of the people you encounter.
 
- Experience and embrace the cultural exchange!  It does not make sense to travel abroad and eat every meal at McDonalds!
 
- Just like the US, foreign territories have threats and areas you should avoid.  Use the "buddy system" and stick to designated areas.
 
- Check the US State Department Consular Information Sheet for more information on any country before travel.
 
- Some places use different electrical outlets.  Determine if you will need an adapter to plug in your electrical devices.
 
- Contact your cell phone provider to see if you will have sevice at your destination.  Sometimes you will have service but the roaming prices will be hefty – know before you go!  Other times you may be able to temporarily upgrade to another plan, rent a world phone, or swap sim cards.  Research your options and make an informed decision.
 
 

 

Travel by Automobile

- If you are using a personal vehicle for travel, make sure it is mechanically sound to make the journey!  Check tires, belts and oil for starters.
 
- Like hotels, rental car companies hold more money if you are using a debit card vs credit card.  Know what the rules are before you arrive to pick up your automobile.
 
- If you plan on having someone else drive a portion of the trip, pay the additional cost for the extra driver.  Not only is this the right thing to do, but if something happens while someone else is driving that is not authorized to drive there will be unpleasant repurcussions.
 
- Some auto insurance providers cover the driver…even in rental cars.  The rental car company will try to sell you additional insurance – this may be redundant.  Do your homework to determine if you need this.
 
- Rental companies often offer a deal where they will fill the car back up with gas at a fixed price, typically below the current gas price.  Usually, this is a good deal.

 

I’d love to hear from you!  Are you a frequent traveler?  What tips did I leave out?  Got questions?  Leave them in the comments section!

Tips for Ministry Excellence: Communication

July 30, 2009 by Lakita  
Filed under Articles, Practical Advice

 

But now He has obtained a more excellent ministry, inasmuch as He is also Mediator of a better covenant, which was established on better promises.   - Hebrews 8:6, NKJV


Recently, I’ve been meditating on excellence.  What exactly is it? How does one obtain and sustain it? 

During a leadership meeting at my church it was stated that the Spirit of Excellence causes the believer to aspire to the highest level of achievement in every area of their life.

Here are some practical tips we can implement to foster a spirit of Excellence in our movement ministries. 

Part 1: Excellence in Communication: All communication mediums need to be clear and professional.  In this information age, the first impression is often a website or voice mail recording.

Your Internet Presence:
- Keep your website up to date by removing past events 
- Check for dead links and images
- Watch out for misspelled words
- Your Social Networking page (Myspace, Facebook, Twitter etc) should match the message of your ministry

Telephone Excellence:
-
Voicemail recordings should be clear & free of background noise.  IF you must use ring back music….let’s keep it Holy saints!  People calling you for ministry may be turned off by some secular selections.

- Answer the phone in a professional, courteous manner.  Eliminate as much background noise as possible.

E-mail Excellence:
- When communicating by E-mail, provide a relevant subject. 
- Use the same professional courtesies you would in a business letter, especially if it is the first time contacting someone. 
- If you are contacting a group, use the blind copy (BCC) feature as some people do not want their e-mail addresses shared

It is important to note that excellence does not mean perfection.  It is also a common misconception that excellence requires a large budget.  Excellence is more about your attitude that your pocketbook!  Attention to detail is the beginning of excellence in communication.

Stay tuned for part 2, an excellent appearance. 

I’d love to hear from you!  What else can we do to strive for excellence?  Leave your comments below!

The Truth about Hotel Room Blocks

July 14, 2009 by Lakita  
Filed under Practical Advice

 

As an eventholder, I’ve come to realize there is a delicate balance in securing a number of guest rooms for an event.  You have to do a best "guestimate" of how many people will attend.  Of those attendees, how many are local commuters?  You want to block enough rooms for your attendees, but you also don’t want to be stuck with the bill.  Here is…

The Truth about Room Blocks 

When attending an event outside of your local area, it is tempting to try to save a few dollars by booking our hotel room "outside the block", in other words at another hotel, through an Internet site, or with an employee or family discount.  While this may seem like a good idea, often there are indirect financial consequences.

 
Hotel meeting room space is very expensive.  It costs thousands of dollars to use the space for a few evenings.  Hotels are willing to discount the cost of meeting room space if you can ensure them revenue through other means (sleeping rooms or food & beverage).

 
Typically, the hotel will discount the cost of the meeting room space in exchange for a guarantee on the amount of sleeping rooms that will be allotted for your event.  This is the room block.

 
Depending on the details of the hotel contract, the event organizer is responsible for filling a certain percentage of the rooms.  Anything below that percentage, the event organizer is responsible for.
 
 
For example…if an organizer contracts for 100 room nights and has a contractual obligation to meet 90%, then 90 room nights must be filled under the block.  For each night below the allowed slippage (in this example 90), the organizer has to pay for that room night.  So…to continue the example, if only 70 rooms are booked under the block…that is 20 room nights short of the allowed slippage of 90%.  If a night in the hotel is $99 (let’s say $100) then the organizer is responsible for the difference:  20*$100 or $2,000.  This is called attrition.  This is in addition to the thousands paid for meeting room space.
 
 
Larger corporate events are usually able to write this into their budget or increase registration on future events in an attempt to recover losses.  Heavy attrition fees can cripple any size budget.
 
 
This is why it is always appreciated to book your room under the block whenever possible!
 
Additional Reading:
 - How to Plan Events
 - How Would you Rate it? by Rekesha Pittman (Company Keepers)
 

Feel free to share your thoughts below!

 

What is RSS?

July 7, 2009 by Lakita  
Filed under Practical Advice

If you spend anytime browsing the Internet, you have probably seen some variation of the logo pictured above and at the right.  The logo indicates a particular website offers an RSS Feed.

What is RSS?

RSS provides a way to aggregate web content into a common place for whomever wants it.  The actually acronym for RSS is often disputed, but the common one is Really Simple Syndication.  RSS is often utilized by websites that have content that change frequently such as news sites, event-driven sites and blogs.

 

What is the Benefit?

If the sites that you visit regularly offer an RSS feed, then you can use an RSS reader .  An RSS reader will pull the information from the websites you subscribe to and publish it all in one place.

For example, instead of visiting CNN, Fox News and MSN everyday, you can read the latest stories from all 3 news sites in place.  Also, as soon as new content is added, it is pushed to your reader or emailed to you.

 

Did you know…

There are RSS feeds for a huge variety of information, including praise dance & worship arts!  Here are some sites you can subscribe to:

But before you’ll subscribe, you’ll need a reader.  My personal favorite is Google Reader.  Set up your FREE Google account and start subscribing to your favorite sites!


 

Raising the Standard

June 3, 2009 by Lakita  
Filed under Encouragement, Practical Advice

FlagsEven though I am no longer an active duty United States Air Force officer, I still work full-time on a military base and continue to receive revelation about the nature of God through every day events.

Recently I was walking to my car after a long day at work, somewhat unconscious of the time, I heard a loud trumpet over the radio.  I continued walking knowing I wasn’t going to make it to my car in time.  I was tired and mildly frustrated by the inevitable delay.  The trumpet that I heard is a familiar sound to those who have spent any time on a military installation.  It is a 12-measure introduction to the Star-Spangled Banner.  Once the National Anthem begins, civilian pedestrians that are outside are to face the nearest flag and either place their hand over their heart or at their side as a sign of respect, while those in uniform are to render a salute towards the flag, and those in their car are to come to a full stop.  For the duration of the song all traffic rules on the base are abandoned!  Green lights don’t matter, if you are in the middle of the intersection it doesn’t matter.  Where will you be when the trumpet sounds?

As I stood there looking at the flag that represents America, I heard the Lord say “I am raising the standard”.  I began to analyze the actions that took place.  First, the trumpet sounds.  Trumpets, or shofars are often used in the bible as a precursor to another action: coming together in unity, preparing for war or an awakening.  There is a unity that comes over the entire military installation during the Anthem.  Conversations cease and all activity stops while the anthem plays over the “giant voice” (a public address system that can be heard over the entire base and several miles off base).

The Lord is speaking to His people!  To all the ministry leaders….remember the Word of the Lord as recorded in Luke 12:48: to whom much is given, much is required.  Teachers and leaders ARE held to a higher standard.  Those that are moving into the area of teaching and leadership WILL be held to a higher standard! 

As I begin to meditate on this message, I realized this is a “relative elevation”.  In other words, the standard is being raised for those which the Lord is elevating.  Please understand that Godly promotion comes with another level of consecration, prayer, fasting, and studying.  Too often we operate in today’s promotion with yesterday’s anointing.  THE "GRACE PERIOD" IS COMING TO AN END.  Do an evaluation!  Were you recently promoted, given a new position or larger scope of responsibility?  The trumpet has sounded, the standard has been raised…are you ready?

 


Creative Commons License photo credit: kevygee

Spiritual Dance Techniques Pt 1: Balance

May 18, 2009 by Lakita  
Filed under Practical Advice

The Importance of Balance
Edgar Degas- Ballerina
As dance ministers some of you may be thinking this article has to do with poise and posture.  The type of balance discussed within this article is far more important than dance techniques – or the ability to maintain bodily equilibrium.  This is the ability to put all aspects of our life into a harmonious arrangement that allows God to fully use us (His willing vessels) to get the glory.

We need balance!  It takes direction from the Holy Spirit to be able to juggle responsibilities such as work / school, rest, recreation, church duties / ministry.  I submit to you “3 Ps” to gaining and maintaining balance in your life.

 
Purpose. 
Know your purpose!  If you have not sought the Lord about your purpose you need to earnestly do so.  Chances are that if you do not know your specific purpose you will tire yourself doing things trying to fulfill your purpose without any focus.  Everyone has a common purpose and that is to worship the Lord and bring Him glory!  Realize that you are unique – fearfully and wonderfully made!  God has a specific purpose for you!
 
Priority.
Once you know what your purpose is you can prioritize the things you have to do in your life (putting God first goes without saying!).  When your priorities are in order, God can bless you.  Look at Solomon, he didn’t ask God for money or a long life…but he asked for wisdom.  Something he realized was necessary to accomplish his purpose.  Because his priorities were in order, God blessed him with wisdom and wealth.
 
Plan.
When you know your purpose and have established your priorities it is time to make a plan.  Plans don’t always have to be extensive, but as the Lord reveals your purpose to you and you have set your priorities in order you can map out a plan.  Let’s again turn to Solomon as an example.  His plan was to build a temple (1 Kings 5:5) — according to his purpose.  (Your purpose will reveal the direction you are supposed to take and be a catalyst for your plan to accomplish it).  Solomon had a plan, as you read through the 2nd and 3rd chapters of II Chronicles you’ll see that he gathered resources, organized the people, designed the temple, and set a time to begin work.
 
Dance ministers, this is not something to be considered lightly.  Your purpose, priority and your plan need to come from God.  Your life in your own hands is chaos, but when you surrender your all (job, family, ministry, life) into the hands of God….I’ll leave you with this quote that I’ve heard from a couple different sources:
 
A basketball in my hands is worth about $19. A basketball in Michael Jordan’s hands is worth about $33 million. It depends whose hands it’s in. A baseball in my hands is worth about $6. A baseball in Mark McGuire’s hands is worth $19 million. It depends whose hands it’s in. A tennis racket is useless in my hands. A tennis racket in Pete Sampras’ hands is a Wimbledon Championship. It depends whose hands it’s in. A sling shot in my hands is a kid’s toy. A sling shot in David’s hand is a mighty weapon that brings down giants. It depends whose hands it’s in. Two fish and 5 loaves of bread in my hands is a couple of fish sandwiches. Two fish and 5 loaves of bread in God’s hands will feed thousands. It depends whose hands it’s in. Nails in my hands might produce a birdhouse. Nails in Jesus Christ’s hands will produce salvation for the entire world. It depends whose hands it’s in.” Your life in your hands is a mess, but your life in God’s hands will produce a miracle. It all depends on whose hands it’s in.


 photo credit: bike queen

 

How to Plan Events

May 3, 2009 by Lakita  
Filed under Dance in the Word, Practical Advice

I host Christian worship arts events, however, many of these tips can be applied to other events.  Many of the items deserve their own post so I can go into more detail.  Subscribe to my RSS feed if you would like to be notified when information is posted

 
1. Determine the "shape" of your event by asking yourself these questions:
    Who is the event for? Gender? Age Group? Region? etc…

    How many people am I expecting to attend? Be realistic!   
    What is the budget?
    Who are your invited guest speakers?
    Set a date?  Are your dates flexible?  Are there other major events that would attract the same niche on that day?
    Count the cost!  Determine registration amount.  Tiered registration?

 

2. Find a location based on the "shape" of your event: Churches, Hotels, Convention Centers, Community Halls
If you decide to use a hotel or a convention center, it is a good idea to have a lawyer or someone with experience look over the contract.  There are all sorts of fees that can destroy a budget without proper planning and understanding.  Churches also have protocol that must be followed — be sure to ask plenty of questions!


3. Secure your speakers – Get written confirmation of attendance
Before sending a formal letter, it is a good idea to call to see if the speaker is available and get an idea of the budget to determine if your event budget will allow you to accomodate the speaker.
 
Contact your speakers with a formal invitation letter.  It should include the date, location and purpose of event and what you would like them to do (teach, preach, present, demonstrate, etc).  You also should mention what accommodations are covered by your budget (travel, lodging, meals, love offering, etc).

 
Some speakers may have additional forms for you to fill out.  Alternately, you’ll need to collect more information later to accommodate your speakers properly (A/V needs, beverage preference, travel preferences, food allergies etc)
 
4. Design flyer
A flyer is often the 1st impression of your event.  Sometimes, a catchy flyer will determine rather someone will continue to read the information.  Also, if there is too much information on the flyer it may be glossed over.  If possible, seek out someone with graphic design experience to put together your flyer.

5. Set up a registration portal (Eventbrite) & Paypal or merchant account
While it is not a requirement to have an online registration portal, setting up this type of presence automates the registration process, provides more exposure, and allows people to register instantly.  There are plenty of Registration services out there, some of them, like Eventbrite (which I use and am most familiar with) allow you to set up a customizable webpage for your event, allow you to set registration prices, track attendees and promote your event.  Most charge a transaction fee (similar to Paypal).

 
The ability to collect money online will allow people to register conveniently.  If you already have a business merchant account, check with your bank for options.  Alternately, you can use a payment processor such as Paypal or Google Checkout

 

6. Advertise!

Use E-blast services (Nationwide Ministry for example)

    Print Media (Newspapers and Magazines)

    Conference Directories (Elijah List, ChristianDance.com)

    Newsletters

    Radio & Television

    Direct Mail

    Social Media: Myspace, Facebook, Twitter

    Please don’t spam!

 

7. Recruit & Train Staff (paid or volunteer)
Ask for assistance early!  It would be a good idea to walk through the entire event in your head and list the various positions & responsibilities.  Use this to create staff job descriptions that you can share with people.  Below are a few positions you may need:

    Registration

    Hospitality

    Ushers

    Setup & Teardown

    Drivers

    Seminar Assistants

 
Disclosure: I have listed referrals to several services that I am affiliated with.  Eventhough I am an affiliate, I use them for my own events and offer my full endorsement of Eventbrite and Pre-paid Legal

 

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